Video Conferencing Designed Around the Room
A high-performance boardroom video conferencing system starts with understanding how people use the space.
Camera positions and fields of view are designed around the seating layout so remote participants can clearly see the people around the table. For larger boardrooms, multi-camera systems and intelligent camera switching can provide a more natural meeting experience by automatically framing or focusing on active participants.
GT designs boardrooms around leading collaboration platforms including:
Cisco Webex
Google Meet
Bring Your Own Device (BYOD) environments
Visualise Your Boardroom Before Installation with Modus VR
GT can use Modus VR to visualise boardroom AV designs before installation begins, helping clients understand how the technology will work within the finished space.
See the Complete Boardroom Design
Displays, cameras, microphones, furniture, seating positions and viewing angles can all be assessed within a 3D model of the room. This gives stakeholders a much clearer understanding of the proposed boardroom than drawings and equipment lists alone.
Test Camera Coverage and Display Positioning
For larger or more complex boardrooms, Modus VR can help GT explore camera positions, participant coverage, display visibility and different room layouts before the physical installation begins.
Identify Design Issues Earlier
Different equipment and layout options can be compared during the design stage, helping identify potential problems earlier and allowing the proposed solution to be refined before decisions are finalised.
Boardroom Audio Engineered for Clear Conversation
Audio quality can determine whether a hybrid meeting works or fails.
GT designs boardroom audio systems around the size, acoustics and seating arrangement of the room, considering microphone coverage, speech intelligibility, loudspeaker positioning and acoustic echo cancellation.
Depending on the environment, systems can incorporate ceiling microphones, table microphones, beamforming microphone arrays, ceiling or surface-mounted loudspeakers and dedicated digital signal processing.
For larger or more complex rooms, audio DSP can manage microphone mixing, echo cancellation, loudspeaker zones and integration with the video conferencing platform.
The objective is consistent: people in the room and joining remotely should be able to communicate clearly without thinking about microphones, volume levels or system settings.
Commercial Displays, LED & Presentation Systems
The main display is one of the most visible elements of any boardroom, but screen size should be determined by more than appearance.
GT considers viewing distance, content type, room dimensions and seating positions when specifying boardroom displays.
Solutions can include:
Large-format commercial displays
Dual-display video conferencing systems
Interactive displays
Direct-view LED displays
Presentation and confidence displays
Digital signage integration
Large executive spaces can also incorporate fine-pitch LED video walls, providing a seamless large-format canvas for presentations, video conferencing, corporate communications and data visualisation.
Display systems are designed alongside the wider AV environment rather than treated as a standalone component.
Wired, Wireless & BYOD Content Sharing
Presenting content should be simple regardless of who is using the room.
Boardroom AV systems can incorporate USB-C, HDMI, wireless presentation and BYOD connectivity, allowing employees and visitors to share content or use the room's cameras, microphones and loudspeakers from their own device.
GT designs the user workflow alongside the technical infrastructure so connecting to the room remains straightforward while maintaining the performance and reliability expected from a professional AV system.
Integrated Boardroom Control
Complex technology does not need to create a complicated user experience.
GT can integrate conferencing, displays, audio, presentation sources and other room technologies into a central AV control system.
Depending on the requirements of the space, a touchscreen interface can provide simple control over:
Video Conferencing
Displays
Audio levels
Presentation sources
Cameras
Lighting interfaces
Blinds
Room Modes
Divisible room configurations
Q-SYS Audio, Video & Control
More advanced boardrooms can also be designed around a Q-SYS architecture, allowing professional audio, multiple cameras, video distribution, presentation sources and room control to operate within a coordinated environment.
This approach can be particularly useful where the boardroom needs intelligent camera automation, multiple operating modes, extensive AV control or the flexibility to support meetings, presentations and larger hybrid events from the same space.
Boardroom AV Design & Engineering
The performance of a boardroom is determined long before equipment arrives on site.
GT applies an AVIXA-led, engineering-focused design process to develop systems around the technical and operational requirements of the space.
Depending on the project, boardroom AV design can include:
Site surveys and requirements analysis
System architecture
Equipment specification
AV schematics and signal-flow drawings
CAD documentation
Display and viewing-distance calculations
Camera coverage analysis
Microphone and loudspeaker coverage
Rack and equipment layouts
Network and infrastructure requirements
User interface and control design
Cable routes
Designed, Installed & Commissioned as One System
GT provides one route from initial requirement through to a fully operational boardroom.
Our delivery process can include:
Consultation & Requirements
Understanding the room, users, collaboration platforms and organisational requirements.
AV Design & Specification
Engineering the system architecture and selecting appropriate technology.
Procurement
Sourcing professional AV hardware and software from established manufacturers.
installation & integration
Installation by experienced AV engineers, integrating conferencing, audio, displays, control and infrastructure.
commissioning & Testing
Configuration, testing and optimisation of the complete system before handover.
Training & Handover
Ensuring users and internal teams understand how the room operates.
Support & Maintenance
Ongoing support options to maintain performance throughout the lifecycle of the system.
HAVE A REQUIREMENT?
TALK TO GT
Planning a new boardroom, upgrading an existing meeting space or developing AV standards across multiple locations?
Gibb Technology can take your project from initial requirements and technical design through procurement, installation, commissioning and ongoing support, providing one accountable route from concept to delivery.
WORKPLACE AV. ENGINEERED TO PERFORM - INTELLIGENT TECHNOLOGY. DESIGNED FOR PEOPLE - HIGH-PERFORMANCE WORKPLACES. BUILT TO LAST -
Boardroom AV Systems
Boardroom AV Systems Designed for
High-Performance Meetings
Gibb Technology designs, installs and supports boardroom AV systems for organisations across the UK, Ireland and EMEA.
Boardrooms are often the most important meeting spaces within a workplace. The technology needs to support executive meetings, presentations, hybrid collaboration and high-quality video conferencing while remaining intuitive for everyone who uses the room.
GT takes an engineering-led approach to boardroom AV design, considering room geometry, seating positions, viewing distances, camera coverage, microphone pickup, loudspeaker performance, acoustics, collaboration platforms, content sharing and room control before the technology is specified.
The result is a boardroom that looks professional, performs consistently and allows users to concentrate on the meeting rather than the technology.