Meeting Room Booking Systems & Scheduling Panels
Make every meeting room easier to find, book and use.
Gibb Technology designs and installs meeting room booking systems and scheduling panels across the UK, Ireland and EMEA. We connect each room's calendar resource with the right outside-room display, booking software, network and AV system — whether employees book through Microsoft 365 and Outlook, Google Workspace and Google Calendar, or Zoom Rooms.
The result is a clear, consistent experience. Employees can see which rooms are available, reserve the right space, check in when they arrive and release a room when plans change. IT and workplace teams gain better control of meeting spaces and clearer information about how rooms are being used.
From an Evoko retrofit outside one boardroom to a multi-site standard using Logitech, Yealink, Neat, Poly, Cisco, Crestron, Humly or Joan, GT can validate compatibility, survey the building, install the system and support it after handover.
How a Meeting Room Booking System Works
The Room Becomes a Bookable Resource
Each meeting room is configured with its own calendar, room mailbox or resource account. Its name, capacity, location and available facilities can be defined so employees can choose an appropriate space.
An Employee Books the Room
The employee creates a meeting through Outlook, Microsoft Teams, Google Calendar, Zoom or an approved workplace application. The room is selected or invited as a resource alongside the meeting attendees.
The Reservation Appears Outside the Room
The connected scheduling panel displays the room’s current status, upcoming reservations and the time at which it will next become available.
The Employee Checks In
Depending on the selected platform, employees can check in using the panel, a workplace application or the meeting-room system. If the room includes video conferencing, the scheduled meeting can also appear on the in-room controller for one-touch joining.
The Room Is Released
Employees can end meetings early, while configurable no-show rules can release a room that was reserved but never used. The room calendar and scheduling panel are updated so the space becomes available again.
Microsoft 365, Outlook and Teams Room Booking
In a Microsoft 365 deployment, Outlook and Teams provide the familiar booking interface, while Exchange Online holds the room calendar.
Each meeting room is normally created as a room mailbox with an associated Microsoft 365 resource account where the selected room or panel deployment requires one. Booking policies can determine availability, maximum meeting duration, booking windows and whether requests are accepted automatically.
When an employee schedules a meeting in Outlook or Teams, the room is added as a resource. Exchange processes the request and records an accepted reservation in the room mailbox.
A certified Microsoft Teams Panel signs into the room account and displays the same reservations outside the door. It can show current and upcoming bookings and, where enabled, allow employees to reserve, check in, extend or release the room.
Third-party systems such as Evoko, Joan or Humly use their own approved Microsoft 365 integrations. They should not automatically be described as Microsoft Teams Panels simply because they can synchronise with Microsoft 365.
When the room also contains a Microsoft Teams Room, the meeting can appear on the controller inside the room for one-touch joining. The panel outside the door and the controller inside the room have separate roles, even when they display information from the same meeting.
Microsoft’s licensing requirements differ between a panel connected to a complete Teams Room and a panel-only bookable space. GT confirms the room account, tenant configuration, licensing, device enrolment and current Microsoft requirements before the system is ordered.
Zoom Rooms Scheduling Displays
Zoom Rooms Scheduling Display is different from Zoom Scheduler. A Scheduling Display is installed outside a Zoom Room and can show availability, upcoming meetings and room status.
Zoom Rooms can integrate with supported calendar services such as Microsoft 365, Exchange and Google Calendar. A meeting booked through the organisation’s calendar can therefore appear on the scheduling display and inside the Zoom Room.
Check-in and automatic-release settings can help address no-shows. If the organiser does not check in during the configured period, the room can be returned to availability.
Zoom can also support eligible scheduling-display-only spaces, but those spaces cannot automatically host or join Zoom meetings. GT confirms the calendar, Zoom licensing and supported hardware before designing the system.
Room Booking Software or a Scheduling Panel?
Room booking software and scheduling panels are connected parts of the system, but they are not the same thing.
Room booking software manages room availability, reservations, rules, permissions and calendar integrations. It may use the organisation’s existing Microsoft 365 or Google Workspace environment, or it may be a dedicated workplace platform with additional functions.
A room scheduling panel is the physical display installed outside the meeting room. It gives employees an immediate view of the space and may allow them to book, check in, extend or release a reservation.
A smaller office may only need room resources and scheduling panels connected to its existing calendar. A larger organisation may need maps, mobile booking, occupancy information and central multi-site administration.
GT determines the software and calendar architecture before selecting the panel. Buying the physical display first can restrict the available booking experience later.
Compare Meeting Room Booking Panels
The correct meeting room booking panel depends on the scheduling application, calendar environment, collaboration platform, building, network, mounting position, device-management policy and support model.
The panel manufacturer does not define the complete booking experience. A device runs a native or third-party scheduling application, the application connects to a calendar, and that combination determines the available functions and licensing.
Product compatibility and certifications change. GT validates the precise panel model, software application, calendar connection, firmware and licensing before recommending a room standard.
Logitech Tap Scheduler
Logitech Tap Scheduler is a 10.1-inch purpose-built room booking display with Power over Ethernet and wall, glass and mullion mounting options.
It can support Microsoft Teams Panels, Zoom Rooms Scheduling, Logitech Room Booking and several approved third-party applications. It is particularly useful for organisations that want a professional scheduling panel with a broad choice of software.
The selected booking application and any required service licences should be considered separately from the physical Tap Scheduler hardware.
Neat Pad
The original Neat Pad Panel and Neat Pad Generation 2 should not be treated as identical products.
The original Neat Pad Panel can operate as a certified Microsoft Teams Panel or within supported Zoom and Neat scheduling environments. Neat Pad Generation 2 is strongest in current Neat and Zoom designs, with Neat Open providing additional flexibility.
Microsoft Teams scheduling support and certification can change as products and software evolve. GT verifies the latest certification before proposing Neat Pad Generation 2 as a Teams scheduling panel.
Yealink RoomPanel E2 and RoomPanel Plus E2
Yealink RoomPanel E2 is an 8-inch purpose-built scheduling panel with highly visible RGB status lighting. It can use PoE or DC power and supports Ethernet or Wi-Fi connectivity.
RoomPanel E2 and RoomPanel Plus E2 can support Microsoft Teams Panels and Zoom room scheduling environments, subject to the selected model, configuration and licensing.
They are natural options for organisations using Yealink meeting-room technology or wanting a compact panel with clear room-status visibility.
HP Poly TC10
HP Poly TC10 can be deployed as an in-room controller or as a scheduling display outside the meeting room.
It is useful for organisations that want a consistent Poly device family across suitable rooms. Each unit must be configured for its intended role, and a TC10 being used as a meeting controller should not be assumed to operate simultaneously as the outside-room scheduler.
Cisco Room Navigator
Cisco Room Navigator connects scheduling with the wider Cisco collaboration environment. A wall-mounted Room Navigator can display availability and support booking workflows, while table-mounted versions can provide room control.
It is particularly relevant in Cisco and Webex estates using Control Hub, sensors and connected room controls. Certified Microsoft Teams Panel deployment is also available on supported models and configurations.
Crestron Scheduling Panels
Crestron provides purpose-built scheduling touchscreens with different screen sizes and mounting accessories.
Depending on the selected model and application, Crestron panels can support Microsoft Teams Panels, Microsoft 365, Exchange, Google Workspace and approved scheduling platforms.
They are useful for complex, design-led and multi-site estates that need flexible mounting, central management or integration with wider Crestron control and AV systems.
Evoko Naso Room Manager
Evoko room booking technology is now part of Biamp’s workplace scheduling offer.
Evoko Naso Room Manager is an 8-inch touchscreen designed for cloud-managed room scheduling through Biamp Workplace. It supports Microsoft 365 and Google Workspace and can be powered using PoE or a DC adapter.
Standard wall and glass mounting options are included. Employees can view room status and, subject to configuration, book, end, extend and check in at the display.
Naso is the current cloud-led Evoko option and uses an annual booking licence. It should not be described as a native Microsoft Teams Panel.
Evoko Liso Room Manager
Evoko Liso Room Manager is also an 8-inch touchscreen with PoE or DC power and standard wall and glass mounting options.
Liso is designed for the self-hosted Evoko Home platform and can support Microsoft 365, Google Workspace and selected on-premises Exchange or Domino environments.
It is useful where the organisation requires self-hosting or an appropriate on-premises calendar connection. Its management and licensing model differs from Naso, so the two products should be compared around the required hosting architecture rather than appearance alone.
Existing Evoko customers should confirm the supported migration path before combining legacy devices with the current Biamp Workplace offer.
Humly Room Display
Humly Room Display is an 8-inch purpose-built scheduler with visible room-status lighting.
It supports Microsoft 365, Google Workspace, Humly Reservations and selected workplace platforms. Depending on the design, it can use PoE, PoE+ or DC power, with Ethernet or Wi-Fi available for connectivity.
Humly is useful for multi-platform estates that want a dedicated enterprise display without tying every room to one video-conferencing manufacturer.
Joan Room Booking Displays
Joan offers room booking products including Joan 6 RE, Joan 6 Pro and Joan 13 Pro.
Its wireless and e-paper options can be especially useful for glass meeting rooms, listed buildings and occupied-office retrofits where installing new data cabling would be difficult.
Joan supports integrations with Microsoft 365, Google Workspace, Exchange and other workplace technologies. Integration does not mean every Joan model is a native Teams Panel or Zoom scheduling device.
The model should be selected around interaction, screen size, Wi-Fi coverage, mounting, battery servicing and the wider workplace requirement.
Jabra Scheduler
Jabra Scheduler is a certified Microsoft Teams Panel designed to show room availability and Microsoft 365 reservations outside the meeting space.
It is a useful option for organisations wanting a current native Teams scheduling experience, particularly where Jabra meeting-room technology is already being considered.
GT confirms current availability, firmware, mounting accessories, licensing and Microsoft certification before specification.
Q-SYS QSP-11
Q-SYS QSP-11 is a certified Microsoft Teams room scheduling panel that can bring outside-room scheduling into a wider Q-SYS control and AV architecture.
It is particularly relevant where Q-SYS is already being used for meeting-room control, audio, video distribution or central system management.
GT confirms the wider Q-SYS design, Microsoft 365 room resource, licensing, mounting accessories and current certification before deployment.
Other Room Booking Panels to Consider
Other options can include AudioCodes RX-Panel, MAXHUB SP10, Extron TouchLink scheduling panels and GoBright room displays.
AudioCodes and MAXHUB provide additional certified Teams Panel choices. Extron can be relevant in existing Extron AV and control estates, while GoBright connects room displays with a broader workplace platform covering maps, wayfinding and other bookable resources.
These products should only be included where GT has confirmed current supply, compatibility and support arrangements.
New Fit-Out or Retrofit?
The building can be as important as the room booking software.
For a new fit-out, GT can coordinate panel positions, network points, PoE capacity, cable containment and mounting details before walls and glass partitions are completed. This provides the cleanest installation and the widest hardware choice.
For an occupied office, heritage property or listed building, the design may need to avoid disruptive cabling. Glass-mount accessories, Wi-Fi-capable products and battery-powered e-paper displays can make a retrofit practical.
Wireless coverage, battery servicing, device monitoring and the long-term support requirement must still be considered. A wireless display removes the permanent cable but does not remove the need to maintain the device.
GT can also add booking panels to existing meeting rooms without replacing working video-conferencing equipment, provided the calendar, software and proposed panels are compatible.
What GT Checks Before Recommending a Panel
GT begins by confirming whether the organisation uses Microsoft 365, Exchange Online, on-premises Exchange, hybrid Exchange or Google Workspace. Existing room mailboxes and calendar resources are reviewed to establish whether they are structured and named correctly.
The required user journey is then agreed. Employees may need to book through Outlook, Teams, Google Calendar, an application, a floor map, the scheduling panel or several routes.
GT confirms whether a native Teams or Zoom experience is required and checks the necessary licences, resource accounts, application permissions and administrator approvals.
Privacy requirements are considered so the panel displays the right level of information. This may include the meeting title and organiser or only free and occupied status.
Check-in, room extension, early release, no-show rules and occupancy sensing are reviewed alongside the booking workflow.
The physical environment is also assessed. GT checks PoE availability, data cabling, Wi-Fi coverage, network requirements, wall construction, glass partitions, mounting height, accessibility and the visibility of room-status lighting.
Finally, GT establishes how the panels will be enrolled, monitored, updated, supported and replaced across the room estate.
This discovery process helps prevent a common failure: buying an attractive panel that does not fit the calendar architecture, building or support model.
Security, Privacy and Data Governance
A room booking system can process user identities, meeting information, calendar permissions and occupancy data. The proposed design should therefore be reviewed with the organisation’s authorised IT and security stakeholders.
GT can help define the necessary data flow, device authentication, application permissions, network segmentation, encryption, administrator roles, software updates and analytics-retention requirements.
The booking application should receive only the access required to perform its approved functions.
Display privacy is equally important. A scheduling panel in a public corridor may need to show only whether a room is available, while another organisation may choose to display the meeting title and organiser.
The selected policy should remain consistent across Microsoft 365 or Google Workspace, the booking platform and the panel.
Ways to Mount a Room Booking Panel
The mounting method affects visibility, accessibility, cabling and the appearance of the finished installation. GT surveys the door position, wall or glass construction and available cable route before specifying the panel and mounting accessories.
Low-Profile Wall Mount
A low-profile wall mount provides a clean installation on plasterboard, blockwork or another solid partition.
The network cable is routed inside the wall or through approved conduit and exits directly behind the panel’s mounting plate. When the panel supports PoE, the same hidden cable supplies power and network connectivity.
The design must account for the wall depth, fixings, cable bend radius, fire stopping, ventilation and access for future servicing.
Surface Wall Mount
A surface installation is useful in an existing office where opening the wall would be disruptive or impractical.
A slim, colour-matched cable raceway carries the network cable from the ceiling, skirting or nearest service point to the back of the panel. The containment remains visible but can be aligned with door frames and architectural lines so it appears deliberate.
A neat surface route is generally preferable to damaging finished walls or creating an inaccessible concealed connection.
Glass Mount
Many commercial room booking panels offer approved glass-mount accessories for glass-fronted meeting rooms and boardrooms.
Because glass has no cavity for cabling, the cable is normally routed through an adjacent door frame or mullion. It then enters a purpose-designed channel or mounting assembly behind the panel.
A privacy band, printed section of glass or approved rear cosmetic cover can hide the connection and mounting plate from people inside the meeting room.
Toughened glass must not be drilled or modified on site. The glass specification, panel weight, adhesive or bracket, cable transition and rear finish should be confirmed before installation.
Mullion Mount
A mullion mount positions the scheduling display on the narrow frame beside a glass meeting-room door.
Where the framing system allows it, the network cable runs inside the hollow mullion and exits directly behind the mounting bracket. If an internal route is unavailable, a narrow colour-matched raceway can follow the mullion so it appears to be part of the frame.
The frame width, internal depth, landlord requirements, bracket compatibility and viewing direction must be checked before installation.
Angled or Side Mount
An angled mount can make a scheduling panel easier to see along a corridor or beside a recessed meeting-room entrance.
The cable remains hidden behind the wall plate and passes through the inside of the angled bracket to the panel. Where the wall cannot be opened, a short surface raceway can terminate behind the plate.
The design should consider the panel’s projection into the corridor, accessibility, collision risk, viewing angle and the visibility of its room-status lighting.
Table or Desk Stand
Some compatible scheduling or room-control devices can be installed on a table or reception desk.
The cable passes through the stand or a rear cable channel before entering a furniture grommet or under-desk cable tray. This keeps the connection secure and prevents loose cable from remaining visible on the work surface.
GT confirms that the selected product supports scheduling in the proposed mounting orientation before the mounting method is specified.
Freestanding Pedestal or Kiosk
A pedestal or kiosk can support room search, booking and wayfinding across a shared floor or reception area.
Power and data cables run inside the pedestal and can enter through a floor box or a carefully positioned connection at the base. The internal route keeps the cables protected and inaccessible to users.
The installation must account for floor fixing, circulation routes, accessibility and the required map or workplace application.
Wireless Adhesive Mount
A battery-powered wireless display can provide the cleanest answer where no acceptable cable route exists.
The panel can be attached to a suitable glass or solid surface using its approved mounting system without a permanent power or data cable.
This approach avoids visible containment but introduces operational requirements around Wi-Fi coverage, battery monitoring, charging or replacement and device security.
How GT Hides the Cables
For a wired panel, GT first confirms the route back to the network switch and whether the device supports PoE. The correct data cable is routed through the wall, ceiling void, conduit, door frame or approved containment.
The cable is terminated and tested before the outlet is positioned behind the mounting plate. Plugs and surplus cable are therefore hidden once the panel is installed.
Cable segregation, bend radius, fire barriers and future service access must still be maintained. Hidden should not mean trapped or impossible to replace.
On a glass partition, the cleanest wired result is normally coordinated with the partition contractor. The cable travels inside an adjacent frame or mullion and emerges into the approved mounting assembly.
In an existing glass office, a privacy band and rear cover can disguise a short connection. If there is no suitable cable path, a battery-powered wireless display may provide the cleaner solution.
Connect Room Booking With Actual Occupancy
A meeting room appearing as booked does not necessarily mean it is being used.
Connecting room booking with workplace occupancy sensors or compatible meeting-room technology can help organisations compare reservations with actual room usage, identify ghost bookings and understand whether rooms are the correct size for the people using them.
Occupancy information can also support compatible automatic room-release workflows, making unused meeting spaces available again.
What Does a Meeting Room Booking System Cost?
There is no reliable single cost per room because the visible scheduling panel is only one part of the system.
The total cost depends on the number of rooms and locations, panel hardware, mounting accessories, software subscriptions, collaboration-platform licences, calendar integration, network readiness, data cabling, PoE switching and installation constraints.
Additional requirements such as room check-in, wayfinding, floor plans, sensors, workplace analytics, multi-site configuration and ongoing support can also affect the investment.
A small calendar-led deployment can be relatively straightforward. A multi-site workplace platform with maps, occupancy technology and central analytics requires more discovery, configuration and ongoing administration.
GT can separate hardware, licensing, installation and support within the proposal so the organisation can see what is included.
GT Room Booking Project at Corrib Oil, Galway
At Corrib Oil’s headquarters in Galway, Gibb Technology integrated Neat scheduling panels outside three meeting rooms as part of a wider Microsoft Teams Rooms deployment.
Employees can create a meeting in Microsoft Outlook, select the required room resource and invite attendees. The reservation then appears on the scheduling panel outside the room, providing an immediate view of availability and upcoming meetings.
The panels also support ad-hoc room use, helping employees find and reserve available spaces without introducing a separate booking process.
The employee journey is simple: book in Outlook, see the reservation outside the room, enter the space and join the Teams meeting from the in-room controller.
This demonstrates the joined-up experience GT aims to create: simple for employees, manageable for IT and consistent with the wider meeting-room standard.
Room Booking System Design, Installation and Support
Discovery and Requirements
GT establishes how rooms are currently booked, which platforms are already used, where employees experience difficulties and what information IT and workplace teams require.
Technical Design
GT develops the system architecture, product schedule, panel positions, mounting approach, hidden cable routes, network requirements and calendar-integration plan around the agreed room types.
Proof of Concept
For a larger deployment, GT can create a pilot room or representative floor. This allows the organisation to test the panel, booking workflow, check-in rules, mounting, visibility and administrative process before approving the wider standard.
Installation and Commissioning
GT can supply, install and configure the scheduling hardware, coordinate with authorised IT stakeholders and test the complete booking journey.
Documentation and Handover
Employees receive clear guidance covering booking, check-in, extension and room release. Technical documentation supports the IT and workplace teams responsible for the system.
Multi-Site Deployment
GT can establish a consistent standard covering room names, calendar resources, panels, mounting positions, status behaviour, user workflows and support.
That standard can be adapted for huddle rooms, conventional meeting rooms, boardrooms, training spaces and non-video collaboration rooms across the UK, Ireland and EMEA.
Ongoing Support
Room booking panels form part of the daily workplace experience. GT can provide support and maintenance arrangements for the scheduling hardware and wider meeting-room AV estate.
Meeting Room Booking System FAQs
Do I Need Room Booking Software or a Scheduling Panel?
Software manages calendars, rules, permissions and reporting, while the scheduling panel is the display outside the room. Most panel deployments need compatible software or a native platform application, but an organisation may be able to use its existing Microsoft 365 or Google Workspace room resources.
Will a Room Booking System Work with Outlook and Microsoft 365?
Yes. Each meeting room can be configured as a Microsoft 365 room mailbox and booked through Outlook or Teams. A certified Teams Panel displays the same reservations after signing into the room account. Third-party displays connect through their own approved Microsoft 365 integration.
Do I Need a Microsoft Teams Room to Use a Teams Panel?
Not always. A certified panel can make a suitable space bookable even if it does not contain a complete Microsoft Teams Room. The panel will still require the correct resource account, licence and tenant configuration.
Can a Room Booking Panel Work with Google Calendar?
Yes. Google Workspace meeting rooms can be configured as calendar resources. A compatible booking platform synchronises the resource calendar with the display outside the room and can update Google Calendar when an ad-hoc booking is made at the panel.
Should I Choose Evoko Naso or Evoko Liso?
Naso is the Biamp Workplace cloud-managed option and uses an annual booking licence. Liso is designed for self-hosted Evoko Home and selected on-premises calendar environments. Both support Microsoft 365 and Google Workspace, but the preferred product depends on hosting, integration, licensing and migration requirements.
Which Room Booking Panels Work with Microsoft Teams or Zoom?
Current Microsoft-certified Teams Panel choices include models from Logitech, Yealink, Poly, Jabra, Cisco, Crestron, Neat, AudioCodes, MAXHUB and Q-SYS. Zoom scheduling is available on supported products from several manufacturers. Compatibility and certification are model-specific and should be checked before specification.
Can Room Booking Panels Be Installed on Glass?
Yes. Many commercial scheduling panels offer approved glass or mullion mounting accessories. The cable is usually routed through an adjacent frame and concealed behind the bracket, privacy band or rear cover.
Where no suitable cable path exists, an appropriate battery-powered wireless display may provide a cleaner installation.
How Do Check-In and Automatic Room Release Work?
The system asks the organiser to confirm that the meeting is taking place using the panel, workplace application, room controller or another supported signal.
If nobody checks in during the configured period, the reservation can be released. The timing should be tested carefully so legitimate meetings are not cancelled too aggressively.
How Much Does a Meeting Room Booking System Cost?
Cost depends on the number of rooms, scheduling hardware, software licensing, mounting, network readiness, cabling, configuration, installation and support.
GT can produce a costed proposal after confirming the calendar environment, building and required booking experience.
Can GT Deploy Room Booking Systems Across Several Offices?
Yes. GT provides workplace technology and AV design, installation and support across the UK, Ireland and EMEA.
Multi-site projects can be delivered against an agreed meeting-room booking and technology standard.
Google Workspace and Google Calendar Room Booking
Google Workspace allows an administrator to configure buildings, floors and meeting rooms as calendar resources. Each resource can include information such as capacity, location, accessibility and available video-conferencing facilities.
When creating an event, an employee selects an available room in Google Calendar, invites the attendees and adds a Google Meet link where required. The room resource can accept an eligible request or decline it when the space is already booked or the request falls outside the organisation’s policy.
Compatible room booking software connects securely to Google Workspace and synchronises with the room calendar. The scheduling display outside the room can then show free or occupied status, upcoming bookings and the time at which the room will become available.
When supported, an ad-hoc booking created at the panel is written back to the room’s Google Calendar resource. Employees using Google Calendar and people standing outside the room therefore see the same schedule.
The room booking display is separate from Google Meet hardware inside the room. They can work together around the same calendar event, but each performs a different function.
Calendar and display permissions should also be considered. Some organisations show the meeting title and organiser outside the room, while others display only whether the space is available.
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What Is a Meeting Room Booking System?
A meeting room booking system connects meeting spaces to a shared calendar so employees can quickly see availability and reserve rooms without conflicts.
It can combine Microsoft 365, Exchange or Google Workspace with booking panels, room status lighting, check-in rules, automatic release of unused rooms, workplace apps and occupancy analytics.
Employees can usually book through Outlook, Microsoft Teams, Google Calendar, a workplace app or the panel outside the room, with every booking reflected across the connected system.
The goal is not simply to install a screen beside each door, but to create a simple, reliable booking process that works with the organisation’s existing workplace technology.
Why Organisations Use Room Booking Systems
Find Available Rooms Faster
Employees can see room availability through Outlook, Teams, Google Calendar, a workplace application or the scheduling panel outside the space. Visible status lighting can also help people identify an available room from further along a corridor.
Reduce Double Bookings
When every approved booking route uses the same room calendar, employees are less likely to reserve the same space through disconnected systems.
Release Unused Rooms
Check-in and no-show rules can return an unused room to availability when the organiser does not arrive. This helps reduce ghost bookings and makes existing meeting spaces available to other employees.
Book the Right Meeting Room
Room information can include capacity, location, accessibility, layout and available video-conferencing technology. Employees can choose a space that suits the number of participants and the type of meeting.
Understand Room Utilisation
Booking information can help workplace teams identify heavily used rooms, persistent no-shows and spaces that are larger than most meetings require. Occupancy technology can provide further evidence of whether a reserved room was actually used.
Create a Consistent Workplace Experience
The same booking process can be applied across meeting rooms, boardrooms and offices in different locations while still accommodating local room types and technology.
Make Every Meeting Room Easier to Find, Book and Use
Gibb Technology can design a meeting room booking system around your employees, calendar environment, meeting-room technology, building and wider workplace strategy.
From Microsoft Teams Panels and Zoom Rooms Scheduling Displays to Evoko, Google Workspace integration, wireless retrofits and multi-site deployments, GT can create a system that is simple to use and reliable by design.