Workplace Management Software for Smarter Hybrid Offices.

Connect People, Spaces & Technology.

Hybrid working has changed what organisations need from the workplace.

Employees need to know who is coming into the office, where they can work, which rooms are available and where their colleagues are located.

Facilities, IT and Real Estate teams need something different: reliable information showing how desks, meeting rooms and office space are actually being used.

Gibb Technology designs and integrates workplace management software, desk booking, room booking, visitor management and occupancy analytics around platforms including Kadence, Envoy, Neowit, Logitech, Appspace, Eptura and GoBright.

The objective is not simply to install another workplace app.

It is to make the workplace easier for people to use and easier for organisations to manage.

What Can Workplace Management Software Do?

A workplace management platform can connect people with the desks, rooms and resources available to them.

Employees can use it to:

Book desks and meeting rooms

Choose desks near their team

See who is coming into the office

Navigate using interactive floor plans

Find colleagues and available spaces

Manage visitors and workplace resources

Which days are busiest?

For the organisation, workplace data can answer bigger questions:

Are meeting rooms actually being used?

Which areas of the office are under-utilised?

Could existing space be redesigned or consolidated?

Do we have too many or too few desks?

Workplace Management Platforms

Kadence

Kadence brings together desk booking, room booking, employee schedules, visitor management and workplace analytics for hybrid organisations.

One of its strongest features is helping people coordinate when they come into the office, not simply reserving a desk after the decision has already been made.

Employees can see when colleagues and teams are planning to work on-site and reserve desks nearby.

For organisations trying to encourage meaningful office attendance, this can help make office days about collaboration rather than simply occupancy.

Kadence can also work within Microsoft Teams, reducing the need for employees to constantly switch between workplace applications.

Logitech Workplace & Space Management

For organisations already using Logitech meeting room technology, Logitech's workplace ecosystem can extend beyond video conferencing into desk booking, room booking and space management.

Logitech Desk Booking allows employees to reserve desks through the Logi Tune desktop or mobile application.

Users can search for a desk based on:

Location

Type of Workspace

Available equipment

Nearby Colleagues

Interactive office maps can help users find their desk and navigate the workplace. Employees can also see who is planning to be in the office and book a desk close to their teammates.

Logi Dock Flex

At shared desks, Logi Dock Flex can combine workplace booking with the physical workstation.

An employee books a desk, arrives at the office and connects their laptop to the Dock.

The desk booking can be confirmed, while the same device connects the laptop to the workstation peripherals.

This gives the employee a straightforward flex-desk experience while providing workplace teams with more accurate information about whether desks are actually being used.

Logitech Sync & Workplace Analytics

Logitech Sync provides central administration for Logitech workplace and collaboration technology.

Alongside device monitoring and management, compatible service plans can provide desk utilisation, room occupancy and space insights, helping IT and workplace teams understand how the environment is performing.

Logitech Room Booking

The same environment can extend into meeting rooms using Logitech Tap Scheduler and Logitech Room Booking.

Room and desk booking can therefore become part of the same workplace technology strategy, with integrations available for Microsoft 365 and Google Workspace calendars.

For an organisation already standardising on Logitech Rally Bar, Rally Bar Mini, Tap Scheduler and other Logitech workplace technology, this can provide a logical way of connecting meeting rooms, shared desks and workplace management.

EXPLORE LOGITECH

Envoy

Envoy combines desk and room booking, visitor management, workplace maps and space analytics within a wider workplace platform.

This can be particularly valuable where the requirement extends beyond simply finding somewhere to sit.

For example, an employee could reserve a desk before travelling to the office while the same platform helps reception manage visitors and allows workplace teams to understand how office space is being used.

This creates a more connected workplace experience rather than introducing a separate application for every function.

EXPLORE ENVOY

Neowit

Neowit focuses strongly on occupancy intelligence and smart workplace analytics.

It can bring together information from technologies already operating within the workplace, including meeting room systems, calendars, occupancy sensors and building technology.

That can allow organisations to compare two very different measurements:

A meeting room may show as reserved in the calendar for an hour, but occupancy data could reveal that nobody entered the room.

At scale, this information can help organisations identify ghost bookings, under-used spaces, occupancy patterns and opportunities to improve the workplace layout.

For GT, this is particularly relevant because workplace analytics can be designed alongside the wider AV, meeting room and sensor infrastructure, rather than treated as a completely separate project.

EXPLORE NEOWIT

What was Booked

What was Actually Booked

Appspace

Appspace is a broader workplace experience platform, combining workplace reservations with digital signage, visitor management, interactive maps and employee communications.

It is particularly relevant where an organisation wants to connect the physical workplace and digital workplace rather than deploy separate systems for booking, signage and communications.

Appspace integrates with technologies including Microsoft Teams, Outlook, Microsoft Places and Google Workspace, making it well suited to larger corporate environments.

For GT, Appspace is particularly interesting where workplace management, digital signage and corporate AV need to form part of the same technology strategy.

Eptura

Eptura is suited to organisations that need workplace booking alongside more detailed space management, occupancy analytics and corporate real-estate planning.

Eptura Engage, formerly Condeco, provides desk and meeting room booking, workplace maps, colleague finding and utilisation insights.

The wider Eptura platform can extend further into space planning, real-estate management and workplace operations, making it particularly relevant for larger organisations managing multiple offices.

This allows workplace teams to move beyond simply asking "Is this desk available?" towards understanding how much office space the business really needs.

GoBright

GoBright combines the software and physical technology required for a smart workplace.

Its platform can bring together:

Desk Booking · Room Booking · Parking · Visitor Management · Digital Signage · Workplace Analytics

Employees can reserve spaces through the app, web platform or workplace hardware, while interactive maps provide real-time visibility of available desks and colleagues.

GoBright can also integrate with Microsoft Outlook and Teams, allowing workplace booking to fit into existing employee workflows.

For organisations looking for one connected system covering both workplace software and physical workplace devices, GoBright provides an interesting option.

Microsoft Places

For organisations already heavily invested in Microsoft 365, Microsoft Places should also be considered.

Microsoft Places brings workplace management capabilities into applications employees already use, including Microsoft Teams and Outlook.

Depending on the deployment, it can support:

Desk and desk-pool booking

Colleague and office attendance visibility

Meeting room discovery and booking

Workplace maps

Room and desk auto-release

Workplace and space analytics

Employees can search for workplaces using information such as location, capacity, accessibility and available AV technology.

For organisations already deploying Microsoft Teams Rooms, Microsoft Places can therefore become an important connection between the Microsoft environment and the physical workplace.

GT can help consider how Microsoft Places, Teams Rooms, room booking panels, occupancy sensors and workplace AV should work together.

Which Workplace Management Platform Is Right?

There is no single best workplace management software for every organisation.

The right platform depends on what needs to be managed, how employees use the workplace and which technologies are already in place. GT can help assess the requirement and select a platform around desk booking, room booking, visitor management, hybrid working, occupancy analytics and space utilisation.

Kadence

Kadence is particularly strong for organisations focused on hybrid working and team coordination. Employees can book desks and rooms, see when colleagues are coming into the office and choose spaces near their team. It is a good fit where the objective is to make office attendance more purposeful and easier to coordinate.

Logitech

Logitech workplace management is particularly relevant where Logitech meeting room and desk technology already forms part of the AV environment. It can connect desk booking, room booking, workplace maps and device management, creating a more joined-up experience between the software employees use and the technology installed throughout the office.

Envoy

Envoy combines desk and room booking with visitor management and wider workplace operations. Employees can reserve spaces and locate colleagues, while Facilities and Workplace teams can manage visitors, deliveries and workplace activity. It is particularly useful where managing how people enter and use the office is a key requirement.

Neowit

Neowit has a strong focus on occupancy analytics, sensors and real-world space utilisation. It can combine booking information with occupancy and building data to show how desks, rooms and wider office areas are actually being used. This can help organisations make better decisions about space, energy and their property portfolio.

Appspace

Appspace brings together workplace management, space booking, digital signage and employee communications. This makes it particularly useful where organisations want employees to book workplace resources while receiving corporate communications through the same wider technology ecosystem. It can also integrate into Microsoft and Google workplace environments.

Eptura

Eptura is suited to larger organisations that need workplace booking alongside deeper space management and corporate real-estate capabilities. It can support desk and room booking, workplace analytics and portfolio planning across multiple locations. This makes it particularly relevant to enterprises managing larger or more complex office estates.

GoBright

GoBright combines desk booking, room booking, visitor management and workplace analytics with dedicated smart-office hardware. Desk sensors, room displays and workplace interfaces can connect the digital platform with the physical office. It is a strong option where organisations want software and workplace hardware designed to operate together.

Microsoft Places

Microsoft Places is a natural option to investigate for organisations already standardised around Microsoft 365, Outlook and Microsoft Teams. Employees can coordinate office days, find colleagues and book desks and meeting spaces within the Microsoft ecosystem. It can be particularly attractive where reducing the number of separate workplace applications is a priority.

Workplace Management Connected to Corporate AV

Workplace management does not need to operate separately from the AV environment.

A connected workplace could bring together:

Microsoft 365 / Google Workspace